TBG1 Supply Chain
This specification provides the definition of the Instruction to despatch message (INSDES) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
1.1 Functional definition
A message from a party to another party who has control over ordered goods, providing instructions to put on hold or to despatch a consignment according to conditions specified in the message.
1.2 Field of application
The Instruction to despatch message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
Depending on circumstances the Instruction to Despatch message may be sent either from a buyer to a supplier (see point 1.3.1 below), or from a supplier or buyer to a third party service provider (see point 1.3.2 below).
The Instruction to Despatch message may be used to;
- request the delivery of goods being held by a third party (e.g., warehouse, logistic service provider) on behalf of a buyer or supplier.
- request the delivery of goods being held by the supplier until the buyer is in a position to receive them. For example, when ordering equipment for a new building the purchase order for the equipment will be issued before the start of physical building. As the building progresses equipment will be requested for delivery, for installation before the next phase of building starts, e.g., the heating system.
- identify the exact delivery location;
- identify the date on which delivery should take place;
The Instruction to Despatch message must not be used to;
- change information previously agreed on an order, e.g., price, ordered quantities, etc. The Purchase Order Change message must be used for this purpose.
- order transport services for the despatch of the goods identified in the message. The message Transport Instruction must be used for this purpose.
1.3.1 Buyer to Supplier
The Instruction to Despatch message may be used by a buyer to inform his seller to release the despatch of goods previously ordered. In addition the message may be used to instruct the seller to hold the despatch of goods which have been previously reported as being ready for despatch.
1.3.2 Buyer or Supplier to Third Party Service Provider.
When the message is sent from a supplier or a buyer to a third party service provider it may be used to request the service provider to despatch specified goods, identify the delivery location, identify the date on which delivery should take place, and, or indicate that the despatch is subject to cash on delivery, etc.
Because the third party service provider is outside the normal buyer to supplier order process the Instruction to Despatch message may be used by the supplier or buyer to inform the third party service provider of information stated in the order which is required for the effective despatch of the goods, e.g., terms of delivery, transport equipment required for the delivery, etc.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Data segment clarification
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.