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  UN/EDIFACT  D.03A (Batch) Syntax version 3 Issue date 2003-06-23  
  Message type specification ORDRSP
ORDRSP 14 Purchase order response message  

TBG1 Supply Chain

This specification provides the definition of the Purchase order response message (ORDRSP) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1.1 Functional definition
A message from the seller to the buyer, responding to a purchase order message or a purchase order change request message.

1.2 Field of application
The Purchase order response message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.

1.3 Principles
- A seller may respond for one or more goods items or services.

- The response may be for a Purchase order or a Purchase order change request:

- an acknowledgment of receipt and understanding of data,

- confirmation of acceptance,

- a proposal of amendment,

- a notification of non-acceptance for all or part of the message.

- A purchase order response may refer to goods items or services related to one or more delivery schedules, call-offs, etc.

- A purchase order response for cross-border transactions may contain additional information for customs and/or statistical purposes.

- A purchase order response may contain details for transport and destination as well as delivery patterns.

- A buyer's purchase order may be responded to by one or more response messages, according to business practice.

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.


3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.


4.1 Data segment clarification
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.

For guidance, the following principles serve to remove ambiguity in the application of an EDI Purchase Order Response

All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.

Conditional data that is not required in the message should not be included.

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.

Free text information within the message should be avoided as this inhibits automatic processing.
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