TBG1 Supply Chain
This specification provides the definition of the Order status report message (OSTRPT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
1.1 Functional definition
A message between a buyer or buyer's agent and a seller or seller's agent reporting status information on the current status of a previously sent order(s). This may be a reply to an order status enquiry or a report as agreed between the partners.
1.2 Field of application
The Order status report message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
This message covers one seller and one buyer and may relate to:
- one enquiry
- one or more purchase orders
- specific lines within purchase orders
The status can not trigger any action by the receiver of the message. For example, if the status is 'ready for shipment', it can not be used as a despatch advice information. A DESADV message, or an equivalent document, has to be sent as well.
This message can only be used to provide status information.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Data segment clarification
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
- All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)
- Where a choice of code or text is given only the code element should be used wherever possible.
- Conditional data that is required in the message should be omitted.
- Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of a group.
- Free text information within the message should be avoided as this inhibits automatic processing.