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  UN/EDIFACT  D.03A (Batch) Syntax version 3 Issue date 2003-06-23  
  Message type specification PARTIN
 
 
PARTIN 7 Party information message  
  Date:
2003-06-10

Source:
TBG1 Supply Chain

0. INTRODUCTION
This specification provides the definition of the Party information message (PARTIN) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.

1. SCOPE

1.1 Functional definition
A message to enable the transmission of basic information regarding locations and the related operational, administrative, financial, manufacturing, confirmation of registration and trading data.

1.2 Field of application
The Party information message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.

1.3 Principles
The accurate and unambiguous identification of the trading partners and their operational parameters is an essential issue for EDI.

The Party Information Message serves to maintain the partners master data files.

Note: Once the data available in master data files is established:
- identifying codes should be used instead of clear data
- clear data is to be used if it is required to override the data from a particular transaction.

The Party Information Message is used to specify information related to physical locations and to functional locations. A functional location is usually a specific department within a company.

The change, delete, add indicator being given in the BGM segment, one separate message has to be provided per type of function required.

2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.

3. TERMS AND DEFINITIONS

3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.

4. MESSAGE DEFINITION

4.1 Data segment clarification
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.
Conditional data that is not required in the message should not be included.

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.

Free text information within the message should be avoided as this inhibits automatic processing.
 
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