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  UN/EDIFACT  D.03A (Batch) Syntax version 3 Issue date 2003-06-23  
  Message type specification RETINS
RETINS 2 Instruction for returns message  

TBG1 Supply Chain

This specification provides the definition of the Instruction for returns message (RETINS) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1.1 Functional definition
A message by which a party informs another party whether and how goods shall be returned.

1.2 Field of application
The Instruction for returns message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.

1.3 Principles
The sender of an instruction for returns message will normally have previously been informed by the recipient of the intention to return goods by means of the Announcement for Returns message.

The instruction for returns message can be used to inform the receiving party on:

- whether the goods shall be returned, repaired, destroyed, or disposed of;

- which transport means and mode shall be used;

- on or by which date the return shall take place;

- which party is responsible for initialising transportation;

- which party is responsible for the transportation costs;

- any additional costs related to the return;

- the carrier who shall carry out the transportation;

- the address to which the returned goods should be sent;

- any associated documents which will be raised in conjunction with the instruction for return, e.g. credit note.

- fixed returns instructions for items which are returned on a scheduled basis, e.g. the collection of unsold newspapers will take place at a fixed time each week.

The instruction for returns may also be used to specify additional information regarding the return of goods such as handling instructions or hazardous material information.

The instruction for returns may be used to inform a party if the sender refuses, or does not require, return of the goods.
It must in this case indicate what action the message recipient should carry out (e.g. disposal, destroy).

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.


3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.


4.1 Data segment clarification
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates/times should be in the format 'ccyymmdd' / 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.).

Where a choice of code or text is given only the code element should be used wherever possible.

Conditional data that is not required in the message should not be included.

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.

Free text information within the message should be avoided as this inhibits automatic processing. It is only used when additional information that cannot be accommodated within the other segments is required.
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